Every event confirmed. Every detail tracked. Every invoice sent.
Catering companies juggling events in spreadsheets and email threads drop details and over-promise. One purpose-built system covers inquiry to invoice.
The problem
Catering operations are complex: multiple events per weekend, custom menus per client, staff scheduling, ingredient ordering, and timeline coordination — all tracked in spreadsheets, email, and the owner's head. One missed detail — a forgotten dietary restriction, a miscounted head count, a staff no-show — turns a good event into a refund conversation.
How it works
Inquiries from your website convert to event records with a standardized questionnaire. The catering portal manages menu building, head count confirmations, and timeline milestones. Staff scheduling integrates with your availability calendar. Automated reminders go to clients for final head counts, to vendors for ingredient delivery, and to staff for event briefings.
What you get
Event inquiry pipeline
Website inquiry form → event record → automated follow-up — all in one flow.
Menu builder & custom pricing
Build per-event menus with per-head pricing, add-ons, and dietary accommodation tracking.
Client confirmation milestones
Automated reminders for deposit, final head count, and final payment at configured intervals.
Staff scheduling & briefing
Assign staff to events, send briefing documents, and track confirmation from your team.
Ingredient order sheets
Auto-generate purchase orders based on confirmed head count and menu selections.
Post-event invoicing
Final invoice with actuals auto-generated at event close; payment link included.
Common questions
Can it handle corporate recurring catering accounts differently from one-off events?
Yes — recurring corporate accounts get a standing order workflow; events get the full proposal-to-invoice flow.
Does it handle bartender and rentals coordination?
Yes — vendor coordination (bartending services, tent rentals, AV) can be tracked per event alongside your own staff.
Can clients view and approve their event details online?
Yes — a client portal shows menu, timeline, and payment status; clients confirm details with one click.
Run every catering event from one system
Tell us about your business and we\'ll scope this for you — no commitment required.
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