Automation ROI Calculator
Enter your current manual workflow numbers. We'll show you exactly how much time and money automation saves — month by month.
Your current situation
Scheduling, follow-up calls, invoicing, data entry, reporting, etc.
Salary + benefits + overhead ÷ hours. Use your own rate or an employee's.
One-time development fee. TrueCodeAI projects typically range $3k–$25k.
Ongoing SaaS fees, API costs, or maintenance retainer.
What percentage of the manual task can realistically be automated? (60–90% is typical)
Your 12-month projection
Your automation could pay for itself in 4 months.
Ready to see a real scope and quote for your specific workflow?
Get a free scoping call ↗This calculator provides estimates for planning purposes. Actual results vary by workflow complexity, adoption rate, and implementation scope. Browse specific solutions for real outcome benchmarks.
How to use this calculator
This Automation ROI Calculator helps small business owners, operations managers, and agency teams understand the financial return on investing in business process automation.
What inputs does it need?
- Hours per week spent on repetitive manual tasks (data entry, follow-up calls, reporting, scheduling).
- Hourly staff cost — the fully-loaded cost per hour including salary, benefits, and overhead.
- Estimated automation cost — the one-time build fee and/or monthly platform cost.
- Expected automation coverage — what percentage of the manual task can be automated (typically 60–90%).
What does it calculate?
The calculator produces a 12-month projection showing monthly and cumulative time savings (in hours), cost savings (in dollars), and the break-even point where your automation investment is fully repaid.
What kinds of workflows can be automated?
The most commonly automated workflows for small and mid-sized businesses include: appointment reminders, lead follow-up, invoice generation, document collection, inventory updates, customer support FAQs, employee scheduling, and report generation. TrueCodeAI builds custom automations across all of these categories.